Legal Deposit Libraries

Here’s something you need to consider if you are self-publishing your book in the UK. If you are publishing a paperback version, you will at some point receive a request from the legal deposit libraries for one copy of your book for each of the UK’s designated deposit libraries. There are six of these libraries in total:

  • Bodleian Libraries of the University of Oxford
  • Cambridge University Library
  • The National Library of Scotland
  • The Library of Trinity College, Dublin
  • The National Library of Wales
  • The British Library.

The deposits for the first five in this list are handled by the Agency for the Legal Deposit Libraries, which has its office in Edinburgh. The British Library will send their request separately.

Publishers (and if you are self-publishing, that means you) in the UK are legally required to deposit one copy of every paperback they produce to these six libraries, under the Legal Deposit Libraries Act, 2003. And yes, this does also mean POD books, such as those you can make on Amazon KDP. I’m not sure you’d go to jail if you didn’t comply, but it’s probably considered very bad form if you do not. In fact, I had to delay sending copies of my books off to begin with, as they weren’t up to the standard I wanted them to be at for permanent posterity in the six biggest libraries in the UK. During that delay, I got a second email from the Agency for the Legal Deposit Libraries to tell me I still hadn’t delivered the books to them, so I guess their tactic is just to continuously email you until you comply. And if you’re a good little citizen, like me, you’ll do as you’re told.

Before I got the requests from the LDLs, I was aware of such libraries and such legal requirements, both having been to Cambridge University and having worked in publishing. But I wasn’t aware that this applied to self-published authors. Where on earth, I thought to myself, would they keep all these gazillions of self-published books? Surely, it must just be publishing companies that fall under this requirement. But, no. I assumed incorrectly. And to be honest, I actually found it quite the financial burden to bear. I publish my book through Amazon, so I had to buy six copies of my own books, pay for shipping on Amazon, and then pay for shipping to the LDLs. Fortunately, five of the books go to the same place (the Agency for the Legal Deposit Libraries), so this saves a little bit on postage costs, but it’s not an insignificant amount. So please be aware of this as an additional expense if you are self-publishing.

Apparently, this legal requirement does apply to ebooks (and seemingly every other digital publication, such as webpages, which they seem to harvest themselves), so if you only publish your books as ebooks, you’re technically still obliged to deposit a copy. However, I never got a request email for all the time that my ebook was published. It was only when I did a paperback version that the system kicked in. Perhaps it’s just the case that they do not enforce their right to digital content. But if you have your book in print and digital, they want the print version. They won’t accept digital if you have it in print. I guess this is one of those situations where large institutions are twenty years behind the rest of us. It’s a bit crazy, if you ask me, because if you could just deposit electronic copies, they wouldn’t need so much real estate to store physical copies and we penniless writers wouldn’t need to spend so much cash getting the books to them, but there you go. What do I know?

If you want to know more, here are the relevant websites:

The Agency for the Legal Deposit Libraries

The British Library

 

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